Merchandising Executive

Job Responsibilities

Purchase Orders

• Transferring of orders from buyer’s records to warehouse purchase orders and distributing to warehouse and outlets accordingly
• Analyse buy into classification categories
• Create Buy Status Report and update regularly
• Key in orders accurately upon receipt of order confirmation

Proforma Invoices / Order Confirmation / Cancellations

• To ensure all P/F invoices correspond with original order and liaise with Accounts for necessary payment
• To pre-alert warehouse / outlets or any noted cancellations

Shipments

• Negotiate and confirm payment terms, liaise with Accounts Department
• Follow-up and chase suppliers for late deliveries
• Enforce discounts / cancellations for non-performance / late deliveries
• Provide information for and update shipment status report regularly
• Monitor and alert suppliers for forward season shipments in order to ensure early deliveries
• Liaise with forwarders to advise on each season shipments and relevant priority listing

Warehouse

• Liaise with warehouse to control excess stock / short shipments and alert suppliers / outlet accordingly
• Prioritize clearance of shipments from warehouse to stores in co-ordination with all Assistant Buyers / Buyers

.

Pricing

• Liaise with Assistant Buyer / Buyer / Brand Manager on pricing, using either recommended prices or system retail prices according to mark-up confirmed by Accounts
• Provide necessary documentation to advise warehouse of retail prices

Sales Reports

• Collect weekly and monthly reports from outlets in order to update weekly sales report
• Provide sales analysis and reports to principal suppliers as and when requested
• Provide necessary analytical back-up to Buyers for buying trips and retail comparison purposes
• Handle all store complaints regarding stocks received – workmanship, customer returns etc.

Damaged Stocks

• Inspect faulty stocks to ascertain extend and cause of damage
• Correspond with supplier, negotiating for claim of full credit or replacement as necessary
• Keep track of damaged stock form numbers for each shop for accounting purposes

General Duties

• Fill all documentations following buying trips
• Keep abreast of re-orders from outlets, monitoring delivery progress and submitting these requests to suppliers
• General correspondence to suppliers on price enquiries, customer special requests etc.
• General support to the Assistant Buyers, Buyers and Brand Managers

Others

• Undertake ad-hoc projects assigned by the Management of the Company

Job Requirements

• Diploma in Merchandising, Fashion Management or equivalent
• Minimum 1+ year of relevant working experience in similar role preferred
• Proficient in Microsoft Excel and Office
• Strong numeric and analytical skills
• Good communication and interpersonal skills
• Sense of urgency flexibility ability to multi-task